It’s Time To Announce You’re Retiring: 19 Steps To Inform Your Boss, Co-Workers, And Friends

It’s finally time to retire.

You’ve been planning this for years, and you’re excited about starting your new life. 

But before you can do that, there are a few things you need to take care of first, such as letting your boss, co-workers, and friends know about your decision.

It is a big decision, and you want to ensure you do it right, so everyone understands your decision and respects your wishes.

So to make retired life a little easier, here are 19 steps to make sure you handle this delicate situation the right way.

How Far in Advance Should You Announce Retirement?

As you already know, retiring is a process.

Many people decide to plan years ahead to make sure that they have everything in order before they make the big announcement.

You’ll probably have a good idea of when you want to retire well before you actually do it.

The first consideration you’ll want to make is what your employer requires. They may have a policy in place that dictates how much notice you need to give before retirement. It can range from a few months to a year or more.

Some other considerations you may want to take into account are:

  • How will your retirement affect your co-workers? Will it create more work for them?
  • Is there a busy time of year at your company? You may want to avoid retiring during this time.
  • Are there tax consequences for you or your company if you retire at a certain time? It may be best to speak with a financial advisor to get more information on this.
  • Do you have any upcoming projects that you’re working on? You’ll want to ensure you complete these in time for your departure.
  • How will this affect your spouse or family? Depending on your situation, you may also need to consider their needs.

Once you’ve considered all of these factors, you can start to narrow down when would be the best time to announce your retirement.

The key is to give yourself enough time to tie up loose ends at work and home so you can enjoy a stress-free retirement. While this time may vary for everyone, giving yourself a few months is usually enough time to get everything in order.

How to Announce Retirement: 19 Steps to Inform People

Now that you’ve decided when to announce your retirement, it’s time to decide how. You can go out with a bang or keep it low-key. 

Here are 19 steps to help you announce it a way that is respectful and considerate of your employer, co-workers, and friends.

How to Inform Your Employer You’re Retiring

1. Schedule a meeting with your boss

You’ll want to have a one-on-one conversation with your boss to let them know your decision. This is an important conversation, so you’ll want to make sure you have their undivided attention. You can have this meeting at the end of a work day or during lunch.

If you’re unsure how to broach the subject, you can start by saying something like, “I need to speak with you about something important.” This request will let them know that this is a serious conversation and they should give you their full attention.

2. Send an Email

If you don’t feel comfortable having a face-to-face conversation, you can always send an email. An email is also an excellent way to document your decision for future reference. Use a subject line that clearly states the purpose of the email, such as “Retirement Notification.”

showing something to senior couple how to announce retirement

In the body of the email, you can include your retirement date and a brief explanation of your decision. You can also cc: Human Resources, so they know your plans.

3. Talk Directly with HR

If you’re uncomfortable talking to your boss about your decision, you can always go directly to Human Resources. They will be able to answer any questions you have and help you with the next steps.

Keep in mind that if you do this, your boss may still find out about your plans eventually. It’s important to prepare for how they may react.

4. Negotiate a Timeline

If you have a good relationship with your boss, you may be able to negotiate a timeline for your retirement. For example, if you know the company is going through a busy time, you may be able to push your retirement date back a few months.

It can also be helpful if you’re working on any big projects. 

You’ll want to make sure you complete them before you leave, so your co-workers aren’t left in the lurch. 

The sooner you have this conversation, the better. That way, you can both plan for a smooth transition.

Retirement Announcement to Clients

Letting clients know about your retirement can be a bit tricky. You don’t want to lose their business, but you also don’t want to string them along.

Here are a few steps to take when announcing your retirement to clients.

Remember that every client is different, and you should tailor your approach to each. However, the following methods can be a good starting point:

5. Schedule a One on One Meeting

If you have a close relationship with the client, you may want to schedule a one-on-one meeting. It will give you a chance to explain your decision and answer any questions they may have.

If your client is very busy, request some one-on-one time during a regularly scheduled client meeting. Show them that you value their time and want to ensure they’re getting the best possible service.

6. Make an Email Announcement

If you work with a high volume of clients and don’t have a very personal relationship with them, you can inform them of your transition through an email announcement. 

If you already have an email marketing plan in place, you may want to create a series of emails that regularly reminds and informs your clients on what comes next.

For example, your emails could announce a new team member taking over your clients, provide a brief overview of their experience, and include contact information.

If you or your company don’t have an email marketing plan in place, now is a good time to create one. Ensure that your clients are kept up-to-date on changes within your company.

7. Send a Thank You and Goodbye Gift to Your Client

Sending a note and gift is a nice way to show your appreciation for their business and let them know that you’re thinking of them during this transition.

senior man writing email how to announce retirement

It doesn’t have to be anything big or expensive, but it should be something that will make them smile.

Some ideas include:

  • A personalized thank you card
  • A gift certificate
  • A small houseplant
  • A basket of fruit
  • A nice bottle of wine

Your kindness may be good karma if you want to keep the relationship with your clients after your retirement.

They will be happy to help you with any connections or advice you may need in your new endeavors if the professional relationship ends well.

8. Plan a Professional Event to Announce Your Retirement

An event is a great way to inform all of your clients at once and allow them to ask questions or voice any concerns. You can do this in person or virtually, depending on what’s best for you and your clients.

Some ideas for professional events include:

Make sure to make your clients feel special and appreciated during this event. They are, after all, the reason you’ve been successful in your career. You could offer awards or prizes or making generous and direct compliments throughout the event.

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9. Create a Transition Plan with Your Clients

This transition is especially important if you have clients you’ve been working with for a long time. They’ll need support in creating a timeline for their future and identifying who will be a good replacement for you.

You may have someone to take over your clients in mind, or you may not. In either case, involving your clients in the decision-making is a good idea. You want to ensure that they’re getting the best possible service and that you’re leaving them in good hands.

10. Have an Exit Interview with Your Clients

An exit interview is a great way to get feedback from your clients on their experience working with you. It will also give them a chance to voice concerns or ask questions about the transition.

You can have this meeting in person, over the phone, or through an online survey. If you choose to do it in person, make sure to schedule enough time so your clients don’t feel rushed.

Some questions you may want to ask during an exit interview include:

  • What did you like best about working with me?
  • Is there anything you didn’t like about working with me?
  • What could I have done better?
  • What are your thoughts on the transition?
  • Do you have any questions or concerns about the future?

Fun Ways to Announce Your Retirement to Friends

You can get much more creative and personal when you’re announcing your retirement to friends and family. Here are a few fun ideas:

11. Create a Funny Gift

A fun gift is a great way to let your friends know that you’re retiring in a light-hearted way. You can do this by creating a gag gift related to retirement.

Plenty of online services can make this process easy and help you produce mugs, t-shirts, cards, or anything else you can think of. Come up with a clever saying or inside joke to make your friends laugh and feel included in this big change.

12. Throw a Retirement Party

Celebrate your retirement and let all of your friends know at once by hosting a party. You can make it as formal or informal as you want. If you’re unsure where to start, there are plenty of party planning tips and ideas online.

sweet senior couple strolling in the city how to announce retirement

You can let people know it’s a retirement party ahead of time, or you can surprise them by announcing the big news once you’re all together. Either way, make sure to have plenty of food and drinks on hand so everyone can celebrate your retirement in style.

13. Make a Retirement Scrapbook

Document this big change in your life and share it with your friends. You can use online services or do it the old-fashioned way by hand.

Include pictures, mementos, and anything else that reminds you of your time working. You can also include your plans for retirement and what you’re looking forward to the most. You can keep your friends updated on what’s going on in your life now that you’re leaving the professional world.

14. Plan a Joke or Prank

If you’re known for your sense of humor, this may be the perfect way to announce your retirement to your friends. You can do this by planning a joke or prank related to retirement.

For example, you could send out fake retirement announcements or put up a “retirement sale” sign in your yard. You could also surprise your friends by inviting them to spend time with you during normal work hours. Whatever you do, make sure it’s something that your friends will find funny and not offensive.

15. Write a Gratitude Letter or Email

If you want to announce your retirement more personally, you can write a letter or email to your friends. Share your thoughts and feelings and let people know how grateful you are for their support along the way.

You can also let them know what you look forward to doing with them in the future  – ranging from sharing hobbies to taking trips or simply spending more time together. Whatever you do, make sure to express your gratitude in a genuine and heartfelt way.

How to Announce Retirement on Social Media

These days, social media is the fastest way to reach a large group of people at once. If you want to announce your retirement on social media, here are a few fun ways to do it that will get your friend’s attention:

16. Make a Video Announcement

Add a personal touch to your retirement announcement with a video. Record a video of yourself discussing your plans and dreams for retirement. You can do it in a simple, straightforward way, or you can get creative and edit the video to make it more engaging.

If you’re not a video editing whiz, you can use a site like Fiverr to find someone to help you create a professional-looking video.

17. Go Live on Social Media

If you want to make a retirement announcement that’s more interactive, you could go live on social media to answer any questions your friends might have about your retirement plans.

You can announce when you’re going live to drum up anticipation for the big surprise, or you can just go live spontaneously and let your friends know as they tune in.

18. Create a Retirement Hashtag

Try this fun way to get people talking about your retirement on social media. You can create a hashtag related to your retirement plans or come up with something clever and catchphrase-like.

Then, whenever you post about your retirement on social media, include the hashtag to help people find your posts and join in on the conversation.

19. Share Photos From Over the Years in a Farewell Post

Reminisce about your time working and let your friends know how much you’ve appreciated their support. Share photos from your times together over the years in a farewell post on social media.

Include pictures of yourself, your co-workers, and any memorable moments you’ve shared. Be sure to write a heartfelt message to go along with the photos and tag anyone with an account. Show appreciation for your friends and let them know how much they mean to you.

3 Retirement Announcement Examples

Are you looking for retirement announcement examples? Here are three sample retirement announcement emails that you can use to notify your boss, friends, and co-workers of your plans to retire:

1. Email to Boss

Hi [Boss’s Name],

I wanted to let you know that I’ve decided to retire. My last day of work will be [date].

I want to thank you for all your support over the years. I really appreciate the opportunity to work here for so many years, and I appreciate all of your support and mentoring. 

I’m retiring knowing we achieved some great things together. 

If you have any questions or need anything, please don’t hesitate to let me know.


[Your Name]

2. Email to Clients

Hello [Client’s Name],

Over the years, it has been my pleasure to work with you. We have worked hard together, laughed together, and celebrated many milestones together. I feel fortunate to have worked with such stellar clients.

Now, it is time for me to say goodbye. I am officially retiring as [Your Job Title] at the end of this month.

I want to thank you for your loyalty and support over the years. I will cherish the memories we have made together.

If you need help finding a new [Your Job Title], I would be happy to provide you with a list of qualified individuals.

Thank you again for everything. I am just a phone call or email away if you need anything during this transition time.


[Your Name]

3. Email to Friends and Family

Hello everyone,

I wanted to let you know that I have decided to retire. My last day of work will be [date].

It was not an easy decision for me to make, but I feel like it’s the right time for me to move on to the next phase of my life.

I want to thank you all for your support and friendship over the years. I am so blessed to have such amazing people in my life.

Please keep in touch and let me know if there’s anything I can do for you. I look forward to seeing you all on the other side of retirement.

Sending love,

[Your Name]

Final Thoughts

Announcing your retirement can be daunting, but it doesn’t have to be. By following these simple steps, you can announce your retirement in a respectful, thoughtful, and considerate way.

And most importantly, you can do it in a way that’s right for you.

Now that you know how to announce your retirement, it’s time to start planning for the next chapter of your life. Congratulations on your retirement!

We wish you all the best in this new chapter of your life.

Finally! The day of your retirement has come. Now, how will you spread this information? Find out here how to announce retirement.

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